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Finance & Administrative Assistant

Publiée le 25.03.2021


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Secteur d´activité :
Activités associatives
Offres d´emploi : Voir toutes nos annonces
Help a Child est une ONG internationale ayant pour mission d'aider les enfants à sortir de la pauvreté. lire la suite

Détails de l'annonce

Poste proposé : Finance & Administrative Assistant

Help a Child Burundi is currently recruiting a Finance and Administrative Assistant to assist the Finance Manager by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record keeping of the day-to-day transactions in accordance with Help a Child Burundi policies and procedures. Specific responsibilities are as follows. The successful candidate will demonstrate a high degree of integrity, transparency and honest behaviour, understanding of both finance, administrative and procurement policies in Burundi.

  • To assist the Finance Manager in ensuring that timely and accurate payments are made.
  • Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
  • Ensure accuracy and completeness of payment documents in compliance to Help a Child Burundi and specific donor policies and procedures.
  • Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to service providers, beneficiaries and stakeholders.
  • Coordinate with Help a Child Burundi team for advance issuance and there is timely adjustment of advances, field trips and training documentation.
  • Posting all vouchers into transaction spreadsheet on daily basis for review by the Finance Manager. Ensure that all information in the spreadsheet is correct and complete.
  • Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per the Help a Child Burundi policy and schedule. Document the cash count sheets for records.
  • Ensure all the financial documents are properly filed & tagged.
  • ‘Paid' stamping of all the invoices and related documents before filing.
  • Assist Finance Manager in monthly bank & account reconciliation.
  • Ensure timely preparation of tax & deposit into bank.
  • Visit Bank for necessary collection & submission of financial documents.
  • Photocopies & scanning of all necessary documents/Instrument.
  • Perform any other task assign by the line manager.

We offer
We offer a financial package commensurate with qualifications and experience based on Help a Child Burundi salary benchmark. You will be offered a fixed term contract for the first year with a probation period of 3 months.

Profil recherché pour le poste : Finance & Administrative Assistant

This is an extraordinary opportunity for an individual with entry level experience in Finance, Administration and Logistics to be part of our organisation. Specific requirements include:

  • Have a least a Bachelor's degree in Business administration, finance or other relevant field.
  • Have experience in financial, knowledge of subrecipient procedures and project management including procurement, budgeting, accounting and grand management as part of the overall project.
  • Have at least 1-2 years of experience in financial and administrative management of local or international projects and demonstrate knowledge in Help a Child financial management procedures and management systems.
  • Ability to wrote and review reports.
  • Excellent interpersonal and communication skills in French and English.
  • Proficiency in computer tools and relevant software.
  • Have a perfect commend of French and a good knowledge of English.


  • Familiarity with HaC a Child Burundi's intervention strategies and UN Agencies Financial reporting.
Critères de l'annonce pour le poste : Finance & Administrative Assistant
Métier :
Gestion, comptabilité, finance
Secretariat, assistanat
Secteur d´activité :
Activités associatives
Type de contrat :
Région :
Bubanza - Bujumbura - Bururi - Cankuzo - Cibitoke - Gitega - Karuzi - Kayanza - Kirundo - Makamba - Muramvya - Muyinga - Mwaro - Ngozi - Rumonge - Rutana - Ruyigi
Niveau d'expérience :
Débutant < 2 ans
Niveau d'études :
Langues exigées :
Nombre de poste(s) : 1

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