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Administration Coordinator

Publiée le 23.11.2020

Entreprise

Site Internet : http://facebook.com/WVBurundi/
Secteur d´activité :
Activités associatives
Offres d´emploi : Voir toutes nos annonces
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Détails de l'annonce

Poste proposé : Administration Coordinator

PURPOSE OF POSITION

Under supervision of Security, Fleet and Administration Manager, the position holder will support WVI Burundi Office in achieving its goals and objectives by ensuring staff have adequate and conducive working environment that will enable them to work efficiently. He will ensure staff and external needs are satisfied through excellent administration customer service.

MAJOR RESPONSIBILITIES

Organize offices’ cleaning and monitor compliance to cleaning schedule by the contracted supplier of cleaning service

  • Excellent clean working environment

Plan for office minor maintenance and repair in a cost effective way and follow up with finance of bills and invoices payment (water, electricity , telephones , rent, etc)

  • Office infrastructures are maintained operational and related bills settled on time

Effectively facilitate bookings and needed settings/materials needed items for meetings are available in contracted hotels , ensure consumed bills are settled timely

  • Timely booked conductive venues for meeting/worhsop and documents for clearing bills collected

Ensure office meetings venues are well arranged and equipped with all necessary items (water /tea/coffee, projectors, note books and pens)

  • Office meeting venues are timely arranged and equipped with all needed materials

Monitor inventory office supplies and purchase new material for offices in accordance to needs and available budget

  • Office and kitchen supplies are all the time available

With support from mechanic drivers, ensure regular maintenance and occasional repairs of generator at national and field offices are done timely and properly

  • Genertors at Bujumbura and field offices are kept in excellent working condition

Facilitate booking of e-ticket for international and national staff ; accommodations, meals and vehicle transport for visitors; and appointments for security briefing and child protection orientation

  • Staff are facilitated in their international travels and visitors supported in their integration

Provide daily supervision to receptionist and carry out performance evaluation for staff under his /her supervision

  • Subordinates staff are regulary coached and evaluated periodically

Ensure development and/or implementation of new initiatives for efficient service deli very in administration sub-department

  • New intiticatives are created /implemented

Manage contracts to ensure they are valid , and advance payment are timely recovered

  • Efficient management of offices’ contracts

Perform any other task assigned by his/her supervisors

Profil recherché pour le poste : Administration Coordinator
  • Bachelor’s degree in Business Administration, Procurement, Marketing, Logistics and other related fields

  • Three (3) years of experience or hold a master ‘s degree in related field

Preferred Skills, Knowledge and Experience:

  • Solid knowledge of customer care and administrative processes

  • Supply chain and procurement management skills

  • Good planning and organizational skills

  • Ability to maintain effective working relationships with staff at all levels

  • Flexibility to work extra hours and on call in weekends

  • Proficient oral /written communications skills in English, French and Kirundi

  • Able to work on a cross cultural environment with a multinational staff.

  • Driving skills with driving license.

Critères de l'annonce pour le poste : Administration Coordinator
Métier :
Gestion, comptabilité, finance
R&D, gestion de projets
Secteur d´activité :
Activités associatives
Type de contrat :
CDD
Région :
Bubanza - Bujumbura - Bururi - Cankuzo - Cibitoke - Gitega - Karuzi - Kayanza - Kirundo - Makamba - Muramvya - Muyinga - Mwaro - Ngozi - Rumonge - Rutana - Ruyigi
Niveau d'expérience :
Expérience entre 2 ans et 5 ans
Niveau d'études :
Bac+4
Langues exigées :
anglaiscourant
françaiscourant
Nombre de poste(s) : 1

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